> For the complete documentation index, see [llms.txt](https://docs.eskool.fr/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.eskool.fr/en/online-portal/collaboration/staff.invite.md).

# Invite a Staff Member

Add a colleague — a teacher, secretary, accountant, principal, or any other staff member — to your school in the online portal so they can collaborate with you.

* Each person uses their own login — never share one account
* Multiple users can work at the same time on the same school

### How to Invite a Staff Member (For Administrators)

1. **Open Staffs** Log in to the online portal at [eskool.fr](https://eskool.fr/portal/organization/staffs) and open your organization's **Staffs** page.

   ![The Staffs page.](/files/WcL4eo8pZtt1qvOz6NDa)
2. **Add a Staff Member** Click the **Add Staff** button (the **+** button in the bottom-right corner) to open the *Register a new staff* form.

   ![Registering a new staff member.](/files/Qqr0hZM65j70x7zNNcU4)
3. **Fill In Their Details** Enter their first name, last name, gender, and date of birth.
4. **Enter Their Email** Enter the email address they will use to log in. The invitation is sent to this address, so make sure it is correct — this is what makes the invitation work.
5. **Save** Save the staff member. If email is set up for your school, eSkool sends them an invitation by email.

### What the Invited Person Does

What they receive depends on whether they already have an eSkool account:

* **New to eSkool** – The email invites them to join your school and asks them to **set a password**. They click the button, choose a password, and their account is created.
* **Already has an eSkool account** – The email asks them to **accept the invitation**. They click the button, see your school's name with the message *"You have been invited to join this organization,"* and choose **Accept** or **Decline**.

![The invitation email.](/files/HF8SY0i3FBww7r5xzyBZ)

Once they set their password or accept, they can log in and start collaborating on your school. If they **Decline**, they are not added.

### Good to Know

* **Links expire after 7 days.** If a colleague's invitation link has expired, they'll see a message asking them to contact you, the administrator.
* **Removing access.** To stop someone from collaborating, delete their staff record from the Staffs list.